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Surveillance Forms

Report of Adverse Event (Reaction) Following Immunization

AEFI Case Report Form

Adverse Events Following Immunization (AEFIs) are voluntarily reportable in British Columbia to monitor vaccine safety. The AEFI Case Report Form facilitates reporting by health care providers to their local health unit. After filling and printing the form, send/fax it to your local health unit office:


Where to submit an AEFI report


Data from the form are to be entered into Panorama or PARIS by public health staff. Criteria for reporting and management of adverse events are found in the BC Communicable Disease Control Manual, Chapter 2: Immunization


Part 5 - Adverse Events Following Immunization


AEFI Data Entry Guidelines 

The following resources are intended for public health staff entering AEFI data into Panorama.


A complete guide for Panorama users entering AEFI data is available here: 

Panorama AEFI Data Entry Guidelines


A supplementary data entry tips document based on common data entry mistakes is available here:

AEFI Data Entry Tips


Worksheet for Events Managed as Anaphylaxis Following Immunization

Anaphylaxis Worksheet

Events managed as anaphylaxis following immunization may be recorded on this BCCDC worksheet. This worksheet should be completed by the immunizing health care professional that observed and treated the client who experienced the anaphylactic episode. Management guidelines for these events are found in the BC Communicable Disease Control Manual, Chapter 2: Immunization


Part 3 - Management of Anaphylaxis in a Non-Hospital Setting


After filling and printing the form, please submit the form to the appropriate Medical Health Officer (MHO) for review. Please also complete a Panorama report on this adverse event.

 BC Case Report Form

This form is to be completed by the local Medical Health Officer. Please FAX to BCCDC at 604-707-2516
 

Reporting Form 

Confirmed Creutzfeldt-Jakob Disease (CJD) became reportable in BC in March 2007. To facilitate reporting when a case of CJD is confirmed by the National CJD surveillance system (CJD-SS) they will enter case details into the form and send to the attending neurologist. The neurologist will complete additional details and fax to public health to notify medical Health Officer. Please enter the case details into iPHIS and fax the form to Communicable Disease Prevention and Control Services, BCCDC at604-707-2516.

             

            AIDS

            Case Report Form

            AIDS is a reportable disease in British Columbia. AIDS reporting is accomplished by submitting a BC AIDS Case Report Form to the BC Centre for Disease Control, Division of STI/HIV Prevention and Control. If an AIDS-defining illness is diagnosed in an HIV positive patient, please download this form, complete and return by mail to:

            The BC Centre for Disease Control 
            Division of STI/HIV Prevention and Control 
            HIV/AIDS Surveillance Nurse 
            655 West 12th Avenue
            Vancouver, B.C. V5Z 4R4


            Hepatitis B: Acute HBV

            As of January 1st, 2016, this form should be used by public health nurses for follow-up and surveillance of individuals identified with acute hepatitis B, in accordance with the follow-up practices of each Health Authority.                                                                   


            Hepatitis C: Acute HCV

            As of January 1, 2016, this form should be used by public health nurses for follow-up and surveillance of individuals identified with acute hepatitis C, in accordance with the follow-up practices of each Health Authority.                                                                   

             
            Enterovirus D68

            All lab-confirmed cases of enterovirus D68 (EV-D68) should be entered in an electronic data management system for communicable diseases (PANORAMA/PARIS). For EV-D68 cases associated with respiratory (non-neurologic) clinical presentation, please use the general ‘Enterovirus D68 Case Report Form’. For EV-D68 cases associated with neurologic illness, please use the ‘Neurologic Illness Associated with Enterovirus D68 Case Report Form’.  Case definitions can be found in the linked forms.


            Hepatitis B: Acute HBV

            As of January 1st, 2016, this form should be used by public health nurses for follow-up and surveillance of individuals identified with acute hepatitis B, in accordance with the follow-up practices of each Health Authority.


            Influenza

            Influenza Severe Outcome Surveillance (SOS) Case Report Form

            Severe cases of influenza can be reported in an electronic data management system for communicable diseases (PANORAMA/PARIS) at the discretion of regional Health Authorities. Refer to Case Report Form for influenza severe outcome surveillance (SOS) case definitions.


            Influenza-like Illness

            ILI Outbreak Report Form

            All influenza-like illness (ILI) outbreaks occurring in schools, work sites, acute care facilities, residential institutions (e.g. long-term care facilities, seniors' residences), and other facilities of interest (e.g. correctional facilities) should be reported to BCCDC by the responsible health unit or authority. This form can be delivered by fax (604-707-2516) or email. ILI outbreaks are defined as follows: 

            • Schools and work sites: greater than 10% absenteeism on any day, most likely due to ILI

            • All other facilities: two or more cases of ILI within a seven-day period

            Invasive Group A Streptococcus

            Case Report Form

            Complete this form for every case of invasive group A Streptococcal disease. Return completed forms to Immunization Programs and Vaccine Preventable Diseases Service, BCCDC by fax (604-707-2515) or e-mail (vpd.epi@bccdc.ca). 

            All cases should also be reported in an electronic data management system for communicable diseases (PANORAMA/PARIS). 


            Invasive Pneumococcal Disease

            Case Report Form

            Complete this form for every case of invasive pneumococcal disease AGED 0-16 YEARS. Return completed forms to Immunization Programs and Vaccine Preventable Diseases Service, BCCDC by fax (604-707-2515) or e-mail (vpd.epi@bccdc.ca). 

            All cases should also be reported in an electronic data management system for communicable diseases (PANORAMA/PARIS). 


            Measles, Mumps & Rubella 

            Measles Case Report Form
            Mumps Case Report Form
            Rubella Case Report Form


            Congenital Rubella 

            Case Report Form

            Complete a form for every case of measles, mumps or rubella disease. Return completed forms to Immunization Programs and Vaccine Preventable Diseases Service, BCCDC by fax (604-707-2515) or e-mail (vpd.epi@bccdc.ca).


            All cases should also be reported in an electronic data management system for communicable diseases (PANORAMA/PARIS).


            Meningococcal

            Case Report Form

            Complete this form for every case of meningococcal disease. Return completed forms to Immunization Programs and Vaccine Preventable Diseases Service, BCCDC by fax (604-707-2515) or e-mail (vpd.epi@bccdc.ca). 

            All cases should also be reported in an electronic data management system for communicable diseases (PANORAMA/PARIS). 

            Pertussis

            Minimum data elements for provincial reporting for all probable and confirmed cases of pertussis should be reported in an electronic data management system for communiable diseases (Panorama/PARIS). For VCH only, completed forms should be faxed to Communicable Disease Prevention and Control Services, BCCDC, at 604-707-2516.


            Case Report Form


            Contact Management and Treatment forms are provided for use within Health Authorities. These forms do not need to be submitted to BCCDC.


            Contact Management Form
            Pertussis Forms
            Treatment Form 

            Legionella

            Lyme Disease

            For all Lyme disease cases, please download and complete this questionnaire, and return it by fax to Communicable Disease Prevention and Control Services, BCCDC at604-707-2516. For a description of late complications and a picture of Erythema migrans (EM), please refer to the Lyme Disease glossary of terms. 

            Rabies

            In case of rabies, immediately contact the on-call person in Communicable Disease Prevention and Control Services at 604-707-2510. Refer to the Rabies section in the Communicable Disease Control Manual for management of suspected rabies exposures. 


            West Nile Virus

            This form is to be used in reporting investigations of human cases relating to West Nile Virus. Please fax all completed questionnaires to the Communicable Disease Prevention and Control Services, BCCDC at604-707-2516. Attention: Marsha Taylor


            Zika Virus

             
            SOURCE: Surveillance Forms ( )
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